Blue Valley Metropolitan District

MINUTES OF REGULAR MEETING
BLUE VALLEY METROPOLITAN DISTRICT
Regular meeting called to order at 7:02 pm on Monday, April 15, 2024 following a work session that began at 6:30pm. The meeting was held at Blue Valley Sportsman Club with a live Zoom meeting feed. Board secretary Andrea Buller present via Zoom. Board members present: Buck McNichols, Brenda Kellen, Mark Nelson, and Jeff Powell. Board present via Zoom: None. Board absent: Tim Vermeer. Guests present in person; Ron Walsh, Matt Stoia, Kathy Walton, Vince Stuber, Abby Arisco, Kade Sessions, Kerry Hicks, and Patryk Wiszowaty. Present via Zoom; Joan Gogel, Kim Harris, Matt Goldstein, Tom Kellen, Dave Marony, Pete Gallup, and Dan & Kristina Dubrow.

Review and Approval of Minutes of Previous Meeting(s) – Brenda moved to approve the January 8, 2024 minutes. Jeff seconded. All in favor. Motion carried.
 

Water Operator – No representative of Water Solutions present at meeting. There was a 17 gallons per minute leak recently and as far as Buck knows, they are having a hard time locating the leak.
• 2024 Drinking Water Quality Report posted on website
• Sanitary Survey – performed Jan 30, 2024 by Field Services Section of the CO Dept of Public Health & Environment’s Water Control Division. Copy is posted on website with 2024 meeting documents.
• Meter Replacement Project – Buck met with the engineers and they are looking into options for the District.

River Committee – Minutes as presented by Committee if any –
• Approve Charter – Buck moved to adopt Resolution 2024-02 A Resolution Establishing a River Committee. Brenda seconded. All in favor. Motion carried. Resolution passed.
• Minutes as presented by Committee if any – None presented.

Fishing Permits - Update Regulations – Jeff Powles presented updates to fishing regulations to include adding pictures to the fishing passes. The board discussed passes for different types of ownership; LLC or Partnership owned lots to receive up to 2 designated users as listed on deed. The board discussed only immediate family members, to include spouse or spouse equivalent and descendants, using pass without owner present and to limit number of boats to 1 per day per pass. Andrea will update rules submitted and will send to the River Committee for final confirmation of accuracy before beginning to issue passes.

Public Access – As discussed by the board in multiple prior public meetings and per legal counsel recommendation, Buck moved to implement the Public Access Pass Policy to issue up to 5 passes with a fee of $5000 each pass per calendar year and to be issued on a first-come, first-serve basis. The fee will not be prorated. Each Public Access Pass will be issued with a zero tolerance for violations of the rules to include immediate and life-long revocation for first violation with no refund of fee. The revenue collected will be part of the District’s general fund. The Board will earmark the funds with the goal of utilizing for river improvements to include protection of and all other needs of the infiltration gallery. The funds will be spent as determined by the District Board. The River Committee is designated to manage the Public Access Pass Application process and submit to the Board at a scheduled meeting for final approval of the pass at a before issuance. Mark seconded. All in favor. Motion carried. Andrea will prepare the pass paperwork and send to the River Committee to be utilized.

Engineering Project Update – Mark and Buck met with engineers 10 days ago and discussed putting together a scope of work for water line replacement on county road 1012. JVA is preparing the scope of work and the board hopes to put it out for a bid mid-summer to early fall. JVA is also going to be looking for a grant to assist financially. Buck also has reached out to DOLA looking for financial assistance options.

Spring Road Work – review and award bid – One bid was received from G&G Services for $57,080. The board reviewed and discussed. Mark moved to approve the bid from G&G Services contingent upon G&G decreasing the cost for material to meet BVMD budget. Buck seconded. All in favor. Motion carried. Mark will reach out to G&G to discuss and notify Andrea of agreed upon cost for materials.

ARC – Buck will reach out to Bob. Buck will also reach out to Tim to see if he is willing to serve as the board liaison. In the meantime, Andrea will compile a list of known ARC pending matters and send to Jeff Powell in hopes he can assist in getting them handled timely.

Mailbox Stop – Requested by Ann Findley – The mailbox stop was vandalized again. Buck went out today and placed a camera for 24-hour surveillance. The board members explained that the District is allowing the property to be utilized as a mailbox stop but has no responsibility beyond that. The District could potentially develop that property for other purposes and it is not designated to be the mailbox stop indefinitely. Residents are welcome to install a locked box at their own expense. At this time, the District is not interest in installing cluster boxes as they are quite expensive and would cost around $30000 to have installed. Brenda shared that she personally replaced her box 4 years ago with a locking box and would encourage anyone wanting the convenience of getting their mail in the District rather then a post office to spend the $100 to swap their box out for a locking box. Residents with mail being stolen should report it to the authorities.

Public Address –
• Kathy Walton – wanted to express her gratitude for the excellent job snow plowing in front of her house by Maximum Services employees.
• Ron Walsh – has had a survey done and is asking for a 5 ft easement variance on 20 ft setback regulation so he can build his garage in a traditional manner. The board members discussed and encouraged him to, as a first step, reach out to his neighbors for their approval even though it is not an encroachment. After that is secured, he should resubmit to the ARC for consideration.

Secretary’s Report
• Audit Exemption to begin in May
• Current Balance(s) as of 3/31/24 – Stand for Audit – Andrea reported that United Business Bank increased their interest rate for the Money Market account to 4.75% therefore she has begun to transfer funds into the Money Market account per board recommendation for interest purposes. Jeff moved to transfer any funds above the FDIC insured amount at United Business Bank into Colorado Trust. Mark seconded. All in favor. Motion carried. Andrea will confirm the FDIC amount for United Business Bank is $250,000 and transfer funds accordingly.
o UBB Checking = $55,803.36
o UBB Money Market Savings = $ 190,080.26
o COLO Trust = $ 195,280.03
• Paid Bills to Approve = $22,529.36 + $135,000.00 txfr from Checking to MM – Buck moved to approve bills paid as presented. Jeff seconded. Mark abstained. Remaining board in favor. Motion carried.
• Website Accessibility - Andrea applied for a grant through SIPA to obtain software for creating or modifying documents to meet accessibility compliance guidelines as required by Colorado’s House Bill 21-1110. The deadline is July 1.
• ARC Funds – Andrea reiterated that these funds are in the General Fund and are only earmarked by the Board, not in a separate fund.
o Nonrefundable Funds to be used by ARC = $9,104.46
o Deposits held (could be refunded) = $17,430.50

Buck moved to adjourn the meeting at 8:31 pm. Brenda seconded. All in favor. Motion carried. The next regular meeting is scheduled for July 15, 2024.