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Board Meeting

MINUTES OF REGULAR MEETING

BLUE VALLEY METROPOLITAN DISTRICT

 

Regular meeting called to order at 7:00 pm on Monday, October 7, 2024 following a work session that began at 6:30pm.  The meeting was held at Blue Valley Sportsman Club with a live Zoom meeting feed.  Board secretary Andrea Buller present via Zoom.  Board members present: Buck McNichols, Brenda Kellen, Mark Nelson, Tim Vermeer, and Jeff Powell. Board present via Zoom: None. Board absent: None. Guests present in person; Todd Nelson, Rich Cary, and Dennis Cunningham. Present via Zoom; Tom Kellen.

 

Review and Approval of Minutes of Previous Meeting(s) – Brenda moved to approve the minutes from the July meeting. Mark seconded. All in favor. Motion carried.

 

Water Operator – Matt Willits, who has been the water operator for many years, has passed away. Jochen  Grauer has taken over operation of WSI. The District sends their deepest condolences to Matt’s family and loved ones. He will be greatly missed.

 

There is a 20gpm water leak in the neighborhood as of last week but WSI has not been able to come out to isolate it and are considering having a leak detection company out to try to find it. Buck encouraged WSI to come this week and find the leak rather than having a leak detection company come.

 

Notes as provided by Jochen via email.

 

“I have a pressure issue at one of my clients and will not be able to attend the meeting.

 

We have a 20 gpm leak and I plan to get out there in the next day or so to investigate. I may need to turn water off to areas for a period of time to verify the zone.

 

Infiltration gallery currently supports about 40 gpm, and did well over 100 gpm years ago so any budgeting should include rehabilitation of some sort before this becomes critical.

 

All annual sampling has been completed.

 

Lead service line inventory due Oct. 16 is underway and I’m awaiting a call with CDPHE to approve my methodology.

 

I am working with a 3rd party to facilitate the sale of WSI as Matt’s estate was in over their heads and it should now go through smoothly.

 

Please let me know if you have any questions and I will answer them as soon as possible.”

 

 

Water Meter Replacements – to be installed October 21-23 – Buck has been in contact with Mike Walley with Metron Farnier to have the broken meter readers in the District replaced. Metron Farnier has contracted with Don and Nancy Matheson to do the project. They are contacting everyone needing a replacement and will be replacing broken meter readers with new readers capable of being read and monitored remotely. The subscription is free for the first 10 years and then will have a nominal fee in years beyond that.

 

Architectural Rules Committee – Jeff believes everything has been caught up. Andrea will begin sending ARC emails to Dennis Cunningham also.

 

Jeff suggested the board look at the regulations for metal structures.

 

The board discussed ARC regulations and enforcement of such. The board will contact the County to remind them to reach out to the District when they receive a building permit to confirm ARC approval.

 

The board discussed having Andrea send out a reminder to all residents regarding what improvements need approval from ARC.

 

Water Rate Increase to be voted on in December Meeting/Public Hearing –

  • Water Study Recommended 6% Increases effective January 1, 2025
    • Base rate to $253
    • Overage to $18.93 per 1,000 gallons over allotted usage of 30,000 gallons per quarter

 

Engineering / Water Contract Augmentation Updates- Buck has reached out to engineers to get a study completed to set the tap fee for out of district taps. He has not had any response. He will reach out to another individual.

 

Buck has been working to get the project done in the area that had freeze issues last year but has not had any response. Buck spoke with Anthony Cozzolino and if he is required to use a space heater to help prevent the freeze again, he will provide electric bills before and after to Buck to be reviewed for reimbursement.

 

Spring Road Work – Fall Touch-up – The road work company will be in the District next week to do touch up work. Mark stated that next year they are looking at decreasing the material brought in and looking at amount of mag to be used.

 

Snow Plow bid(s) – review and award – The District received one bid. The board discussed. Jeff motioned to have Mark contact Jaret Brashaw to discuss the bid and negotiate to fit within the District’s budget. Brenda seconded. All in favor. Motion carried.

 

River Committee- Signage needs to be updated. Andrea sent information to Kade at July meeting. Andrea and Jeff will follow-up with Kade.

 

Payment Remittance Address / Options – Brenda would like to remove the drop box and get rid of the PO Box in Kremmling. The board discussed and agreed. Andrea will send an email to individuals who regularly utilize the drop box to let them know they need to remit to PO Box 885 in Eads or utilize the online option. Brenda will put a sign on the drop box. Invoices and the website both are updated with the PO Box 885 remittance along with all state mandated reporting locations.

 

Public Address –

Todd Nelson – He likes the new website.

 

Todd Nelson – Suggested a company for Mark to contact.


Todd Nelson – Discussed ARC forms being electronic vs paper.

 

Todd Nelson – asked when we will know out-of-district tap fees status. Buck hopes this to have a rate study done this winter.

 

Dennis Cunningham – asked about windfall from state.

 

New Website – www.bluevalleymd.org – The District website has been updated and has a new address. It has been updated on invoicing and all state mandated reporting locations.

 

Secretary’s Report – Current Meeting – The 2023 Audit is complete and filed with the state.

  • Current Balance(s) as of 9/30/24 – Stand for Audit
    • UBB Checking = $23,957.99
    • UBB Savings = $ 213,109.11
    • COLO Trust = $200,612.96
  • Paid Bills to Approve = $ 40,734.06 Jeff moved to approve bills as presented. Mark seconded. Buck and Brenda abstained. Remaining board in favor. Motion carried.
  • ARC Funds
    • Nonrefundable Funds to potentially be used by ARC = $ 9,104.46
    • Deposits held (could be refunded) = $ 9,611.50
  • Draft Budget 2025 – The board reviewed the draft budget as posted on the website. No changes needed.
    • Grand County draft Assessed Valuation = $6,855,530
      • Estimated property tax change = $169,560 increase
  • 2024 Budget Amendment – do not expect to need to amend
  • Certify Delinquent Accounts – Andrea hopes to be able to avoid as very expensive for home owner. One account is significantly past due and may require shut off and certification.

 

Buck moved to adjourn the meeting at 8:26 pm.  Brenda seconded. All in favor.  Motion carried. The next regular meeting is scheduled for December 9, 2024.