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Board Meeting

MINUTES OF REGULAR MEETING

BLUE VALLEY METROPOLITAN DISTRICT

 

Regular meeting called to order at 7:01 pm on Monday, December 9, 2024 following a work session that began at 6:30pm.  The meeting was held at Blue Valley Sportsman Club with a live Zoom meeting feed.  Board secretary Andrea Buller present via Zoom.  Board members present: Buck McNichols, Mark Nelson, and Tim Vermeer. Board present via Zoom: Brenda Kellen. Board absent: Jeff Powles. Guests present in person; Rich Cimino, Josh Noak, Dennis Cunningham, Flipp Brumm, and Brian Donner. Present via Zoom; None.

 

Review and Approval of Minutes of Previous Meeting(s) – Buck moved to approve the minutes from the October meeting. Tim seconded. All in favor. Motion carried.

 

Rich Cimino – Zirkel Internet – Rich stated he has spoken with Tim Vermeer and is the liaison here to discuss the possible lease. He introduced Josh as the expert on the technology and turned it over to him. Josh discussed their presence in the area. Tim asked if the tower in the District serves anyone outside of the District. Josh stated he has not mapped it out but believes it will serve only a couple miles from the tower site and approximately 15 customers. Josh agreed they would be willing to cover the costs of having our attorneys review the lease and any expenses related to having a lease. Zirkle will send a signed letter stating they will cover the attorney’s expense to review the lease then submit a lease that Andrea will send to District attorneys for review.

 

Water Operator – RFP – Buck explained the current situation with the existing water operator and provider. Water Solutions recommend the District search for a new operator as they will not be able to provide the service needed by the District. The District published request for proposal. Tim and Buck did meet with another individual whom is a solo water operator out of Colorado Springs two weeks ago but have not received any response since. Buck met with Ron and his son River last week to review the system. One written response was received from Ron Mentch with Water Works West. The board reviewed the three options presented by Water Works West via email.

 

Buck moved to hire Ron Mentch with Water Works West under third scenario as presented of $2,362 per month for up to 22.5 hours/month. Mark seconded. All in favor. Motion carried. Buck will communicate with Water Works West as well as Water Solutions Inc and coordinate the transfer.

 

ARC – Dennis Cunningham

In October meeting, Todd stated all plans had to be submitted to Grand County in pdf version. Therefore, Dennis Cunningham visited Grand County to get information. Board discussed. Buck will make some follow-up calls in the near future to clarify.

 

River Committee – No response from Kade Sessions and no one in attendance to present.

 

Approval of Quarterly Water 6% Rate Increase per water rate study completed in 2021- Buck moved to approve the increase as listed below as recommended by 2021 water rate study. Tim seconded. All in favor. Motion carried.

  • Base quarterly rate $253 effective immediately and reflected on December 2024 invoice for January through March 2025
  • Overage rate $18.93 per 1000 gallons (in excess of 30,000 gallons per quarter) beginning after December 2024 meter reading and will be reflected on March 2025 invoice

 

Augmentation Plan & Engineering Update – No update and augmentation plan can be removed from future agendas as it is completed. Mark stated he has a contact that could take over the project JVA was to be working on. Buck stated it is a great time to make the transition as also beginning a relationship with new water operator.

 

Resolution 2024-04 - 2025 Work Comp Board Coverage Resolution – Buck moved to approve the Resolution. Mark seconded. All in favor. Motion carried.

 

2024 Budget Amendment – not necessary – Andrea will not plan to amend the 2024 budget.

 

Election Resolution 2024-05 – Tim moved to approve the Resolution. Mark seconded. All in favor. Motion carried.

 

Certify Tax Levy – Tim moved to approve the Certification as presented. Buck seconded. All in favor. Motion carried.

 

2025 Budget Approval – The board reviewed the budget as presented and made some adjustments. Buck moved to approve the budget with budgeted net loss of $62,900.57. Brenda seconded. All in favor. Motion carried.

 

Public Address –

  • Flipp Brumm – asked to confirm email and website address
  • Dennis Cunningham – asked for Andrea to forward him the email from Grand County.

 

Secretary’s Report-

  • Current Balance(s) as of 11/30/24 – Stand for Audit
    • UBB Checking = $13,240.76
    • UBB Savings = $214,623.90
    • COLO Trust = $202,272.75
  • Paid Bills to Approve = $39,170.65 – Buck moved to approve. Mark seconded. All in favor. Motion carried.
  • ARC Funds
    • Nonrefundable Funds to be used by ARC = $9,104.46
    • Deposits held (could be refunded) = $9,611.50
  • David Green Engagement Letter – Buck approved for Andrea to sign utilizing his digital signature.
  • Grand County Building Permit Email dated 11/18/24 – Andrea forwarded to Dennis Cunningham for ARC consideration. Andrea also emailed Danielle with Grand County requesting additional Cloudpermit user for ARC member.
  • Final Snow Plow Bid Approval – Mark moved to approve the revised Snow Plow RFP from Out of Bounds Plowing for 12 plows @ $750 each totaling $9000.00. Buck seconded. All in favor. Motion carried.
  • Transparency Notice to be filed by Jan 15
  • 2024 Boundary Map Letter – to be filed saying no changes – Tim moved to approve as presented. Buck seconded. All in favor. Motion carried.
  • 2025 Meeting Schedule to be approved – Tim moved to approve as presented. Brenda seconded. All in favor. Motion carried.

January 13, 2025

April 7, 2025

July 14, 2025

October 6, 2025

December 8, 2025

 

Buck moved to adjourn the meeting at 9:06 pm.  Brenda seconded. All in favor.  Motion carried. The next regular meeting is scheduled for January 13, 2025.